3rd March 2018
River Anglers Conservation Group Constitution
1. Title
The Club shall be “The River Anglers’ Conservation Group” (hereafter “The Club”).
2. Objectives
The objectives of the club shall be:
a) To promote the conservation of fish, fisheries and riverine systems. To act as a focal point for all specialist river anglers, irrespective of target species. To promote the sustainable development and management of river fisheries and the highest standards of the sport of angling. To promote public awareness of these standards and the importance of and need for conservation.
b) To disseminate information on river angling and conservation.
c) To secure effective consultation and collaboration with key UK stakeholders, including but not limited to conservation groups, angling clubs/ societies and fisheries to ensure the needs and interests of both lotic systems and their users are met.
d) To undertake such other activities relating to the sport of angling and/or the conservation of riverine habitats that the Committee (as herein defined) deem to be in the best interests of the Club.
e) To provide opportunities for social contact between specialist river anglers and other key stakeholders.
f) To promote a safe and supportive environment for all anglers by conforming to and promoting the guidelines outlined within the joint angling governing bodies’ child protection policy document (View Policy)
g) To work with like-minded groups and key stakeholders outside of the UK to facilitate and promote knowledge transfer on relevant global issues and threats to riverine ecosystems and so, fisheries.
3. Membership
The Club shall consist of a President, Chairperson, Secretary, Treasurer, Honorary Life Members, Ordinary Members and such other categories of membership as the Committee (as herein defined) may from time to time designate, during the currency of their membership. The qualifications and currency of the foregoing categories of membership shall be as follows:
a) President, Chairperson, Secretary and Treasurer – Such persons selected by the membership to lead, organise and manage the affairs of the Club and promote its (as herein defined) ideals for such period as may be determined by the Club membership.
b) Honorary Life Membership – Every person who shall have been a member of the club, rendered exceptional service to it and who shall be selected to such class of membership by the Committee In cases of the most exceptional and long-standing service to the club, Honorary Life Membership may be additionally accorded the honorary status of Senior Fellowship at the discretion of the committee.
c) Ordinary Membership – Every person who shall have paid the annual subscription ( subject to the clubs Terms & conditions ) of such amount as shall be determined from time to time by the Committee (as herein defined) and been selected for membership or continued membership by the Committee, such selection being at the absolute discretion of the Committee. Possession of Ordinary Membership shall be evidenced by a membership card which shall be issued to every Ordinary member. A member whose subscription is in arrears for one month shall automatically cease to be a member, but the Committee may, in its absolute discretion, re-admit such a person to membership upon payment bythat person of the outstanding subscription.
d) All members shall abide by the Code of Conduct referenced in article 15 of the clubs terms & conditions.
4. Committee
a) The management of the affairs of the club shall be exercised by a Committee comprising of a President, Chairperson Secretary, Treasurer, Events Manager, Membership Secretary, Media Manager, Website Manager and Products Manager.
b) Committee members shall be appointed as required by the Founding Committee. The Committee may co-opt such further members as it considers to the appropriate to serve as voting members of the Committee or as advisers on particular aspects of the Club’s activities for such period as the Committee shall determine from time to time. All committee positions, subsequent to the founding committee, shall be filled by election, to be held at the clubs’ annual general meeting.
c) No Committee member shall be removed from office prior to the end of his or her period of office without a majority vote of all voting Committee members.
d) As per Paragraph 4b, the club shall hold an annual general meeting every 12 month, at which elections will take place for all committee positions. All candidates must be formally proposed and seconded by an existing paying member of the club. All proposals shall be submitted to the committee no less than 28 days before the date of the Annual General meeting.
e) Arrangements for meetings of the Committee and the way it manages the affairs of the Club shall be determined from time to time by the Committee in its absolute discretion. All decisions of the Committee which involve the administration of the funds of the club shall be determined by a majority of votes of the members of the Committee present, and in the event of an equality of votes, the President shall have the casting vote. The quorum for such decisions shall be three and shall include at least one member detailed in paragraph 4a).
5. Regional Associations
a) The Club shall be divided into Regional Associations. Each Regional Association will be allocated a designation to be determined by the Secretary of the Club. The Committee shall have the power to create new Regional Associations from time to time as it shall determine by majority vote.
b) Each Regional Association shall be managed by a Regional Officer to be appointed by the Secretary of the Club.
c) Each Regional Association shall be entitled to manage its own affairs, including financial affairs, in its absolute discretion save that they must be managed in accordance with the objects of the Club and the relevant provisions of this Constitution.
d) The Committee shall have the power to dissolve any Regional Association. No Regional Association shall be dissolved without a majority vote of all voting Committee members.
e) The funds of Regional Associations shall not constitute the funds of the Club throughout the currency of the Regional Association. Upon the dissolution of any Regional Association all assets shall be realised and after the payment of all debts and expenses the balance of the monies realised shall become funds of the Club.
6. Club Rules
The Committee may from time to time make, repeal or amend rules and regulations as it shall consider expedient for the proper management of the affairs of the Club, and the conduct of the members. All rules and regulations made by the Committee shall be binding upon all members following publication of notice thereof in the Club’s magazine.
7. Alteration and interpretation of Constitution
The Committee may alter, amend or rescind this Constitution following notice of the proposed change in the Club’s magazine, and the elapse of one month, during which period members may make writtenrepresentations to the Committee about such proposals. Any matter not dealt with by this constitution and any case of doubt as to its interpretation shall be referred to the Committee whose decision shall be final.
8. Meetings
a) There shall be an Annual General Meeting of the Club on a date, time and place to be determined by theCommittee and notified in the Club’s magazine, provided that the date of publication is at least 28 days prior to the date of the meeting.
b) The Committee may convene a Special General Meeting should it consider it necessary to do so, the date, time and place of such meeting to be notified either in the Club’s magazine or by way of correspondence sent to all members, which may include electronic correspondence, provided that such notification is made at least 14 days prior to the date of the meeting. In the case of correspondence notification shall be deemed to have been made on the date the correspondence is sent.
c) Any failure to comply with the notification requirements of paragraph 8b) shall not render the proceedings a nullity provided that all reasonable efforts to comply have been made.
d) All members of the Club shall be entitled to attend, speak and vote at General Meetings of the club.
e) The business to be transacted at the Annual General Meeting of the Club shall include:
I. Address by the President;
II. Receipt of the Committee’s report of the general condition and progress of the Club and the adoption thereof;
III. Presentation and adoption of the audited accounts of the Club for the year ending 30 November last;
IV. The appointment of any new Chairman of the Club proposed by the Committee;
V. Such other business at the Committee may determine.
9. Accounts and Audit
a) The Club is a non-profit making organisation. All profits and purchases will be used to maintain or improve the Club’s facilities. No profit or surplus will be distributed other than to another non-profit making body or to members on winding up or dissolution of the Club.
b) The financial year of the Club shall be the 30th November and the accounts of the Club shall be, as soon as practicable after the end of each financial year, audited by a competent member appointed for that purpose by the Committee.
10. Bankers
The Committee shall appoint a Bank to act as the Club’s banker. The Club’s bank account shall be subject to such financial regulations as the Committee may from time to time make.
11. Borrowing Powers
The Committee shall be empowered to borrow for the purposes of the Club upon such terms in such manner and upon such security as it deems appropriate.